Eligibility for Clubsafe Certification requires clubs to meet the minimum operating requirements outlined below. By signing up to Clubsafe Certification, you are illustrating best practice for clubs and will receive the outlined benefits.
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What is required? |  |  |  |
Membership/Affiliation to a Scottish Governing Body (SGB) Evidence of membership/ affiliation with the relevant SGB where one exists, to ensure recognised standards are met. | Required | Required | Required |
Insurance Evidence that a minimum of £5 million public liability insurance is in place. | Required | Required | Required |
A governance document that outlines the organisational structure and decision-making processes, e.g., constitution, articles of association, or other similar. Please note: For ClubSafe Plus, constitutions must be formally adopted, signed by two senior officials, and dated. Please note: For ClubSafe Plus, it must be formally adopted, signed by two senior officials, and dated. | Required | Required | Required |
Organisational Management Structure A list of formal positions, names and contact details. | Required | Required | Required |
Documentation outlining the key responsibilities, duties, and expectations for each of the organisation’s key positions. | Not Required | Not Required | Required |
Membership Structure A document detailing membership types, benefits and fees. Please note: for ClubSafe Accreditation Plus A member induction pack or club handbook is required | Not Required | Required | Required |
Organisation Bank Account All organisations formed must have a bank account. | Required | Required | Required |
Completion of an Annual Membership Return To monitor participation rates across East Lothian to help identify strengths and opportunities. | Not Required | Not Required | Required |
Completion of an Annual Volunteer and Coach Return To monitor workface rates across East Lothian to identify strengths and opportunities | Not Required | Not Required | Required |
Safeguarding Children & Vulnerable Adults For organisations who provide services to individuals under the age of 18 (youth) or vulnerable adults the following must be evidenced:
| Required | Required | Required |
PVG Membership Confirmation that all staff, coaching and volunteers that are supervising or managing children (U18) or vulnerable adults are part of the Protecting Vulnerable Groups Membership Scheme. | Required | Required | Required |
First Aid Confirmation that first aiders hold a valid First Aid Certificate from a regulated provider, e.g. Scottish Qualification's Authority (SQA). | Required | Required | Required |
Organisations must provide evidence of the following, where applicable:
| Required | Required | Required |
Equality and Inclusion Policy Evidence how your organisation demonstrates a commitment to providing fair, inclusive, and accessible opportunities for all participants, staff, and volunteers. | Not Required | Not Required | Required |
Evidence of the following codes of conducts. To ensure all individuals involved understand and adhere to the minimum expected standards of behaviour, participation, and conduct. Volunteers, Coaches & staff | Not Required | Required | Required |
Document outlining the club’s goals, priorities, and direction for growth. ClubSafe Accredited: Provide a development plan detailing key priorities and actions for the upcoming season.
| Not Required | Required | Required |
Benefits | | | |
East Lothian Council ClubSafe Approved | YES | YES | YES |
| Use of ClubSafe Logo on Club/Organisation material | YES | YES | YES |
| Official recognition on Active East Lothian / East Lothian Council websites | YES | YES | YES |
| Official endorsement to work with Active Business Unit, Education and other ELC services | YES | YES | YES |
| Direct access to development tools, online resources, example templates and extra support resources | YES | YES | YES |
| Access to community discounted let rates on all ELC and facility partnership facilities | YES | YES | |
| Access to discounted ELC Active Business Unit Coach Education and training events | YES | YES | |
| ELC Active Business Unit bespoke support and assistance through Community Sports Hubs | YES | YES | |
Signpost to funding from external sources | YES | YES | |
| Promotion of Club/Organisation on Active Business Unit social media sites | YES | YES | |
Professional officer allocated to support the development of your club | YES | YES | |
Access to ELC Active Business Unit Online Training systems | YES | YES | |
Support and advice for clubs applying for funding from external sources | YES | ||
Bespoke support for projects and/or business plan development | YES |